Student Records

Overview

The Office of Student Records maintains all official student documents and data, including the official academic record for each student. Records staff process incoming transcripts, forms and other various requests related to a student’s academic record.  Additionally, records staff manage important processes related to enrollment, from point of application through graduation.

The Office of Student Records is a part of the Gateway Enrollment Center. 

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Graduating Students

Academic Calendar

The academic calendar is a useful resource for checking important dates at COTC (like when registration ends, the last date to drop a class, and when your Graduation Application is due).

Graduation Application

COTC students submit this form along with a Program Evaluation one semester before graduation.

Request your transcript from COTC

If you are a COTC student looking to transfer credit to another institution, you should have your COTC transcript sent to your new school.

Graduation and Commencement Portal

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Transferring After COTC

 Transfer Credit Information

Ohio Transfer 36 logo uses state of Ohio background with a navy 36 in the middleThe Ohio Department of Higher Education (ODHE) created Transfer Assurance Guides (TAGs) and Ohio Transfer 36 as resources to help students, parents and college and university personnel identify courses with a statewide guarantee of transfer  between Ohio colleges and universities.  Career-Technical Credit Transfer (CT)² allows transfer of high school and adult career-technical credit to college credit.

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Student Record Forms

Authorization for Release of Information
Concurrent Enrollment Recommendation
COTC Transcript Request
Quick Pay for Credit for Prior Learning and Work Experience
Diploma Reprint Form
Quick Pay for Diploma Reprint
GED Transcript Request (Ohio Department of Education website)
Personal Data Change Form
Request for Reinstatement
Felony Supplemental Information
Non-Academic Dismissal Authorization for Release of Information
Non-Academic Dismissal Supplemental Information
CTAG/CTAV Credit Request Form

For all other forms, log into myCOTC. 

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Student Records Staff Directory

 

Veronica Porter
​Registrar
porter.1249@mail.cotc.edu

Kevon Allen
​Records Support Specialist
allen.2299@cotc.edu

Michelle Armas
Assistant Registrar – Curriculum and Scheduling
​armas.7@mail.cotc.edu

Gina Bertiaux
​Assistant Registrar
shackle.5@mail.cotc.edu

Jessica Carrington
​Records Support Specialist
​carrington.44@mail.cotc.edu

Robin Champ
​Records Support Specialist
champ.11@mail.cotc.edu

Kaleb Davis
Records Support Specialist
davis.7114@mail.cotc.edu

Linda Reynard
​Records Support Specialist
​reynard.12@mail.cotc.edu