Steps to Enroll


Whether it is your first time in college or you are a transfer or returning student, follow our enrollment steps and before you know it, you’ll be a COTC student.


First Step

Complete a free COTC application at least 1 week prior to the start of a semester or term

Create an Application Account

Future students who have never  applied to COTC will need to create an account before they can complete an application.

First-time applicants should click on: “Not registered yet? Create an account!” (screenshot below).

Sign In Screenshot

Students who have previously applied and/or attended COTC may not need to create an account. Those students can simply sign in with their email and password.

Verify Account Creation Email

When students create an account to apply to COTC, they will be asked to verify the email they used to create the account before they can begin and complete their application.

Account Verify Email Screenshot

When the link is selected from the applicant email, the prompt below will appear. Students need to select the sign in button at the top of this form and enter the email address and password created.

Verify Email Final Step

Complete the COTC Application

Students can complete their application by signing in with their email and password. 

The COTC application is not the same as a selective healthcare application.

Students interested in healthcare programs that require selection must attend a program information meeting and have an additional application and steps to complete.

  • Sonography
  • Nursing
  • Radiologic Science Technology
  • Surgical Technology

Second Step

Submit official transcripts from all schools you've attended

Request High School Transcripts

Students should contact their high school to request their official transcripts be sent to COTC.

Transcripts can be submitted as follows:

  • Mailed to COTC, The Gateway – Student Records, 1179 University Drive, Newark, OH 43055. 
  • Emailed directly from high school personnel to

High school transcripts can be used to allow students to place out of certain coursework or into higher-level coursework.

Request GED and Adult Diploma Transcripts

Students who obtained a GED should request their GED transcript directly from the GED Transcript Request Service

Students who earned an Adult Diploma should reach out to the institution where they completed their Adult Diploma to determine how to obtain their transcript. 

Transcripts can be submitted as follows:

  • Mailed to COTC, The Gateway – Student Records, 1179 University Drive, Newark, OH 43055. 
  • Emailed directly from GED or the institution where the student obtained their Adult Diploma to

Adult Diploma transcripts can be used to allow students to place out of certain coursework or into higher-level coursework.

Request College/University Transcripts From a School Other Than COTC 

Your college/university transcript can be used to place you out of certain coursework or into higher coursework. Transcripts can be submitted as follows:

  • Mailed to COTC, The Gateway – Student Records, 1179 University Drive, Newark, OH 43055. 
  • Emailed directly from college/university to
COTC Engineering Student

Third Step

Paying for College - We encourage all students to complete a FAFSA

Student Financial Services

The Office of Student Financial Services helps students with everything from questions about Financial Aid, the FAFSA, accessing Military or Veteran benefits, and finding scholarships, to setting up a payment plan and paying your bill. 

Contact the office of Student Financial Services at: 

Phone: 740.366.9435


Free Application for Federal Student Aid (FAFSA)

We encourage all students to complete a Free Application for Federal Student Aid (FAFSA) to be considered for grants, scholarships, and loans. Our COTC school code is: 011046.

Students can review the eligibility requirements for federal student aid as well. 


The office of Student Financial Services uses information provided on the FAFSA to determine if students qualify for many of the scholarships offered at COTC. However, Some scholarships may require a FAFSA and separate scholarship application. Students can view all COTC additional scholarships in the Scholarship Directory. 


Fourth Step

Set Up Your COTC Email and Student Account - You're almost ready to register for orientation

Retrieve Username and Password

Students are assigned a username and provided instructions for retrieving their username and password after they apply. Students are also provided a temporary password via email after they apply and will be prompted to reset their own unique password during the username and password retrieval process. 

Access the My COTC Student Portal

You will use My COTC to access your Student Portal and your COTC email account. My COTC contains a lot of very important information specific to current students including financial aid information, email, class schedule, and student support services. 

IT Helpdesk

If you have trouble retrieving your username, resetting your password, or accessing your My COTC Student Portal, please reach out to our IT Helpdesk.

Phone: 740-366-9244



Fifth Step

Register and Complete Online Orientation

Complete Steps 1-4

It is important for students to complete Steps 1-4 before they can register for orientation. 

A link will be sent to a student’s personal email (the email used to apply to COTC) to register for orientation.  All future communication will be sent to a student’s COTC email.

Register for Orientation

When students have registered for orientation, Gateway Enrollment Center staff will review and confirm students have completed steps 1-4. 

If the necessary steps have been completed, students will be sent online orientation information to their COTC email and can complete a self-paced online orientation. 

A student using a stylus on a tablet.

Sixth Step

Sign Financial Responsibility Agreement

Beginning Spring 2023, all students who are not currently in high school will be required to sign a Financial Responsibility Agreement prior to registering for classes.

This agreement reviews the student’s responsibility to pay their tuition and fees, what happens if classes are dropped, what happens if a balance is unpaid at the end of the term and additional information about receiving and earning financial aid.

To access and complete the agreement, log in to my myCOTC. Under COTC Connect, click on Students to expand the menu and select My Agreements. View step-by-step instructions. 


Seventh Step

Register for Classes with an Academic Advisor

Browse Our Courses

Browse our Course Catalog to see course offerings that are related to your Plan of Study.

Students can view a brief course catalog tutorial video to learn more about how to navigate and understand the course catalog and classes offered at COTC. 

Connect With an Academic Advisor

After students electronically sign a Financial Responsibility Statement and complete online orientation, they will work with a Gateway Academic Advisor to plan and register for classes. New students have the option to attend a registration lab or any student can have an advisor plans courses for them to self-register. 

Each COTC student is assigned a Gateway Academic Advisor and will work with that advisor throughout their time at COTC to stay on track to graduate. 

Students must be registered for classes before the first day of the semester or term. Please review our registration dates and deadlines, along with our academic calendar for semester and term start dates.

A student gets a parking permit from a security officer while another one gets his photo taken for a student ID.

Eighth Step

Get Student ID and Textbooks

Student ID and Parking Permit

Obtain your student ID and parking permit at the Department of Public Safety in the Warner Center.

A student ID is needed to identify yourself as a COTC student when meeting and communicating with various departments on campus, including the Office of Student Financial Services; to rent or purchase books in the bookstore; and to use library resources.  

Student parking, identified as the white-lined spaces, is free on all COTC campuses. 

Textbooks and Supplies

The COTC bookstore carries all textbooks and supplies that are needed for your classes. Visit the COTC bookstore online to use the Course Materials Concierge for a customized list of course materials, or stop by the bookstore in the Warner Center.