Business and Finance

Overview

These departments and services are shared with The Ohio State University at Newark. The business and finance office is located on the Newark Campus in Hodges Hall. Services include accounting, budget, payroll and purchasing.

Office:
Hodges Hall 1040
1179 University Drive
Newark, Ohio 43055

Phone: 740.364.9629
Fax: 740.364.9675

Hours:
Monday–Friday: 7:30 a.m.–4:30 p.m.

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Staff Directory

David Brillhart, vice president for business and finance, Central Ohio Technical College; director of business and finance, The Ohio State University at Newark
brillhart.5@mail.cotc.edu

Amy White, controller
white.739@mail.cotc.edu

Accounting

Brittany Ross, accounting manager
ross.2190@mail.cotc.edu

  • financial statements
  • cost-share transfers
  • journal entries (reclass expenses and revenue)
  • GL scholarship reconciliation
  • GL account creation

John Roberts, payroll coordinator
roberts.894@mail.cotc.edu

  • processes COTC paid employee payroll
  • requests IDM Accounts for COTC paid employees (includes the creation of employee email accounts)

Melissa Sessor, accountant
sessor.6@mail.cotc.edu

  • bank reconciliation
  • GL account reconciliations
  • external invoicing (excludes student billing done by Student Financial Services)

Nova Willey, accountant
willey.53@mail.cotc.edu

  • processes COTC/cost-shared accounts payable (vendor Invoices, mileage, and travel, reimbursements)
  • manages the cotcinvoices@mail.cotc.edu email account
  • fixed asset record creation

Budget

Jessica Mautz, director of financial planning and analysis
mautz.19@mail.cotc.edu

  • COTC and Ohio State annual budget
  • Ohio State internal grants
  • costing analysis

Grace Hicks, budget and grants accountant
hicks.519@mail.cotc.edu

  • fiscally manages capital projects and approved action plans
  • Ohio State professional business accounts
  • COTC grants, Perkins, Tech Prep, etc.

Purchasing

Kim Searfos, purchasing and auxiliary services manager
searfos.10@mail.cotc.edu

  • RFP/sealed bid processes
  • asset management oversight
  • COTC and Ohio State procurement lead
  • oversight of bookstore and campus dining agreements/performance
  • COTC purchasing contract review
  • Ohio State contract submission (liaison to legal department)

Molly Hahn, procurement specialist
hahn.159@mail.cotc.edu

  • Ohio State Workday procurement-related transaction processing
  • requisitions, spend authorizations, expense reports, miscellaneous payment requests, supplier invoice requests
  • COTC requisitions and purchase orders
  • Ohio State and COTC department PCards
  • COTC vendor maintenance
  • Ohio State liaison to central accounts payable

Dan Edwards, shipping, receiving and assets coordinator
edwards.1985@mail.cotc.edu

  • shipping/receiving
  • courier runs and coordination
  • Ohio State and COTC asset management

Matt Parks, courier
parks.528@mail.cotc.edu

  • shipping/receiving
  • courier runs and coordination
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Accounting Department

The accounting department is responsible for managing the general ledger of Central Ohio Technical College and The Ohio State University at Newark, as well as adhering to financial policies and procedures. The department performs the functions of general accounting, payroll, budget and accounts payable. The responsibilities of the office include the following:

  • Payment of vendor invoices, such as utilities, independent contractors, and construction expenses
  • Review and payment of travel expenses
  • Preparation and disbursement of quarterly and annual financial statements
  • Payroll processing
  • Budget preparation and maintenance

Budget Books

COTC 2024-25 Budget Book
COTC 2023-24 Budget Book

Payroll Documents

Application for Leave | Application for Leave - Instructions
COTC Payroll Pay dates FY26
W-4: Employee’s Withholding Allowance Certificate
Ohio IT-4: Employee’s Withholding Exemption Certificate
Payroll Direct Deposit Instructions
Earnings Statement Access Instructions
Self-service Time Card Training for Staff
Self-service Training for Supervisors
Self-Service for Part-Time

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Purchasing

Our goal is to assist the campus with purchasing, receiving and travel processes and to procure high quality goods and services for the best value.​

A message to our vendors:

Central Ohio Technical College (COTC) has upheld and will continue to ​uphold the highest levels of ethics and integrity in all its affairs. Vendors are required to act honestly, in good faith and with professionalism. ​

It is required that all vendors abide by all applicable codes, regulations and laws including but not limited to any local, state or federal laws regarding wages, benefits, workmen’s compensation, equal opportunity and product safety. COTC also expects its vendors to conform to business practices published as standards for their industry.

For bidding opportunities, please register on the Public Purchase website. To view current solicitations, select Ohio as the Region and Central Ohio Technical College as the Agency.   

Forms

COTC Sales & Use Tax Exemption Certificate
COTC Vendor Information Form (Sub W-9)
Independent Contractor Worker Acknowledgment Form (to accompany the Vendor Information Form)
COTC Purchase Order Terms and Conditions
Vendor Code of Conduct​
Vendor Direct Deposit Form

Advance Higher Education Act: Speaker Transparency

Ohio Revised Code Section 3345.0217 | Policy on diversity, equity, and inclusion and other concepts, requires that state institutions of higher education post prominently on its web site a complete list of all speaker fees, honoraria, and other emoluments in excess of five hundred dollars for events that are sponsored by the state institution. That information shall be all of the following:

  • Accessible from the main page of the institution’s web site by use of not more than three links
  • Searchable by keywords and phrases
  • Accessible to the public without requiring user registration of any kind

Effective June 27, 2025

Speaker fees, honoraria and other emoluments in excess of $500 for events sponsored by Central Ohio Technical College.
Event Date Paid Date Vendor Name Purpose of Event Amount