Faculty Office Information
For COTC Faculty and Staff:
Newark Campus Account: You will receive a username and password to access the campus computers and network. This information will be provided to you either by your supervisor or the ITS HelpDesk. The account will follow the subsequent format: first initial of your first name and first seven letters of your last name (example: asmith). This username will allow you to access any computer on campus, Newark Campus webmail and COTC Connect.
Password Reset Procedures: All Newark Campus Account passwords are required to be reset every 180 days. Please follow the procedures below to properly reset your password.
Once you receive your account information you will need to register it with Courion, our password management system, by going here:
Enter your username and password in the logon screen and then fill out the form that follows. Once this is done, you can reset your password any time you want from anywhere with an internet connection by going to:
Faculty and Student Identification Cards:
Faculty and student identification cards consist of a plastic-enclosed photograph with identifying information. ID cards are obtained through the Security Office located on the Newark Campus in the Warner Center (across from the Bookstore). ID cards will be used for entrance into campus social and sporting events, use of the Newark Campus Library, campus gymnasium, use of the OSU Library in Columbus, and recreational facilities.
Please contact your Division Secretary for assistance:
Health and Public Services and Safety Technologies – 740.366.9285 or All Other Technologies – 740.366.9287
Obtaining Office or Classroom Keys
If an instructor needs a key, the respective Academic Dean/Director or Program Director should be contacted for details. Keys distributed to part-time faculty must be returned to the Security Office at the end of the semester. It is the responsibility of the faculty member to see that all keys are returned to the Security Office.
Office Assignment Procedures
Full-time faculty office assignment is administered by the Newark Campus Department of Facilities. Offices for COTC and OSU faculty are assigned by policy. . Questions should be referred to firstname.lastname@example.org.
Part-time faculty office space is also available.
Please contact division secretaries for further information:
Health and Public Services and Safety Technologies – (740)
All other Technologies – (740) 366-9287
Coshocton, Knox and Pataskala Campuses
Contact the appropriate Dean or Director.
General parking is free on the Newark Campus. Parking in the specially marked areas near each building is restricted to faculty and staff permit holders only. Parking permits are available from Fees and Deposits located in the Newark Campus Hopewell Hall mall area and are available for individual semesters or the academic year. Please check with Fees and Deposits, (740) 366-9232 for prices.
General parking is free at the extended campuses. If you are teaching at an extended campus, please visit the Coshocton, Knox, or Pataskala web pages; or check with the Building Supervisors for for additional parking information.
Services for Faculty and Students
Other Campus Information
COTC Organizational Chart
Personnel policies, procedures and forms
Travel and purchase guidelines
Central Ohio Technical College is required by the Ohio Board of Regents in Rule 4, which governs two-year colleges in the State of Ohio, to “maintain an advisory committee for each technical program offered.” The following is a comprehensive statement of purpose for COTC Advisory Committees.
Comprehensive Statement of Purpose for COTC Advisory Committees
Advisory committees are an important component of any college that is committed to developing and maintaining consistent standards and activities for success in meeting goals and objectives. Primarily, advisory committees serve to provide information and guidance. Many committees add “assist” to that role in that the members, through their various organizations, are able to expand learning opportunities for members of the college community.
Membership for advisory committees is relative to their purpose, COTC is a technical college seeking to meet the needs of employers and students by providing instruction and training in knowledge and skills that enable students to meet the needs of the employer’s workforce.
Thus, the overriding intent for the COTC advisory committees is to provide high quality, reliable, and responsive information regarding the needs of employers related to practices, technology and support for programs and the community. This information, when acted upon in a logical and timely manner, is consistent with the implementation of relevant, quality instruction and the means for assessment of instructional outcomes. Such activities are also important to the strategic planning process of the College.
Recommendations, once considered and adopted may be acted upon and accomplished through the delivery of efficient, enhanced, and collaborative support and services. Also, these advisory committees will foster the development of both innovative and proactive approaches to instruction, the use of technology and other expertise to assist the college in planning for effective use of both current and future technologies.
Comprehensively, advisory committees provide advice to academic and academic support areas regarding strategic directions that enhance the growth of the College.
- Each advisory committee is made up of business, industry, and community leaders and operates as a separate entity from any other faculty and staff committees.
- Each advisory committee selects a chairman from among its members that is not a member of the faculty or staff of COTC.
- Each advisory committee is charged through the Office of the President and operates under the direct auspices of the Vice President for Academic Affairs.
Advisory committees meet at least twice a year with meetings normally scheduled in the Autumn and Spring of each academic year. The fundamental activities of these meetings are noted below.
- Review program goals/assessment outcomes for relevance and make recommendations.
- Review enrollment, graduation and placement data and make recommendations to enhance related activities.
- Review plan of study and curriculum and make recommendations.
- Review data gathered for assessment purposes, i.e. job titles and skills/tasks needed to confirm or identify trends and make recommendations.
Committee Participation – Full-Time Faculty
According to the UF/COTC Agreement, Article XVI. Section D,
- “The United Faculty and the Administration hold a shared vision of the importance of committee assignments in the operation and running of the college. Committee assignments are representative of shared governance and in that regard are viewed as both a right and a responsibility for the faculty. Administration shall strive to be mindful of the importance of the faculty member’s time investment, and the faculty will strive to honor their commitments.”
- “A faculty member shall not be required to serve on more than
two (2) committees or the equivalent as determined cooperatively
between the faculty member and the Chair in total per year.
Committees shall include, but not be limited to, the
- College committees
- Faculty Council committees
- Program committees
- Ad hoc committees
- Advisory committees
- Student committees
- Search committees
Continuing Education/Professional Development
Professional Development Fund
The purpose of the Professional Development Fund is to support and provide opportunity for personal and professional growth for the total faculty, congruent with institutional goals. The Board of Trustees of Central Ohio Technical College embraced the following as one of the College’s values: ”The professional development of students, staff, faculty, and administrators to assist them in achieving their maximum potential.”
The goals of the Faculty Development Committee in providing these grants are to encourage and support the faculty to:
- Participate in conferences, workshops, seminars, and training sessions devoted to current information in the faculty members’ technology.
- Obtain training necessary to maintain the credentials required by specific technologies.
- Participate in conferences, workshops, seminars, and training sessions devoted to improving the teaching-learning process in the classroom, laboratory, or clinical setting.
- Increase knowledge of innovative teaching/learning strategies and new technologies available for preparing presentations for the classroom.
- A full-time faculty member as designated by contract will be eligible to apply for Professional Development Fund Grant monies.
- Full-time faculty members would be allocated $350 in the fiscal year to use for professional development training. The fiscal year is from July 1 to June 30.
- Faculty members are allowed to use their three year allocation in year one or year two or year three. (Assuming the budget remains the same, this would be $700 for two year allocation or $1050 for three year allocation) By lumping their years’ allocations together, the faculty member could decide to attend more expensive training in one of the three year cycles.
- Reallocations of money from the deferred amounts would be done on the basis of seniority. Those eligible to choose to receive an additional $350 (or $700) this year because of someone else’s deferral would not then receive their allocation of $350 for the second (and/or third) year.
- The Professional Development Fund Grants may be used to
attend just one conference or could cover multiple smaller
conference fees. The following items represent examples of
appropriate expenses that may be incurred in implementing a
Professional Development Fund Grant.
- Tuition for fees for seminars/workshops
- Travel expenses such as airline tickets, lodging and meals
- Books and other publications related to the training
- Consumable supplies and materials necessary for making presentations at conferences
- Some faculty members choose to use their Faculty Development Grant Funds for Professional Membership Fees.
- Faculty members need the approval of their Academic Dean and the Faculty Development Committee for the conferences requested. An approval form will be developed for this purpose. Grants will be awarded on the basis of compatibility with the goals stated above.
- The faculty members receiving grants are obligated to submit a final report to the Faculty Development Committee upon completion of the conference or workshop. This report will indicate how and when the information received at the conference was shared with colleagues.
- The bookkeeping records required by this proposal would be kept by both the Faculty Development Committee and by the Vice President for Academic Affairs office. The Academic Deans will be given an annual reporting from the committee of how the funds have been spent.
Membership on the COTC Faculty Council is extended to all faculty with contracts designated “regular” or “temporary full-time.” Meetings are typically held on the first Monday of the month at 3:00 p.m. Associate membership on the COTC Faculty Council is extended to all members of the teaching staff and to non-teaching professional staff of COTC as designated annually by the Council. Faculty members are expected to attend the monthly Faculty Council meetings to exercise the right of participation in faculty affairs essential for the healthy functioning of the College and to receive information which is of concern to COTC faculty.
The following full and part-time faculty mileage reimbursement policies are found on the COTC Purchasing, Receiving and Travel Policies web page under Local Travel. Please check for current updates.
Mileage Reimbursement – Full-Time Employee
When multiple individuals are traveling to a common destination, an effort should be made to carpool. Mileage reimbursement should only be requested for the additional miles above and beyond your normal commute.
The use of personal automobiles on college business will be reimbursed at the Internal Revenue Service approved rate per mile, plus tolls and parking. Employees are required to have appropriate public liability and property damage coverage for their automobiles before it is used on college business.
Part-Time (PT) Faculty Mileage Reimbursement Policy Guidelines
PT Faculty who travel to only one campus in any given semester–regardless of the number of courses that they are teaching that semester (or the gap in class times if they are teaching more than one course on the same day)–are NOT eligible for mileage reimbursement.
PT Faculty teaching at multiple campus locations or multiple clinical sites in a normal semester setting might be eligible for mileage reimbursement. Eligibility exists for those PT Faculty traveling to more than one location on a given day. Exceptions to these guidelines will require the prior approval of the Vice President for Academic Affairs.
Personnel files – Academic
The Office of the Vice President for Academic Affairs maintains the academic personnel files of all faculty employed at Central Ohio Technical College. Included in each academic personnel file must be: (1) a completed COTC Employment Application; and (2) official transcript(s) from the registrar at those colleges where degrees were earned or significant amounts of coursework were taken. Transcripts should be mailed to the Office of the Vice President for Academic Affairs. Faculty teaching in areas that require licensing or certificates must provide proof of current licenses or certificates to their Academic Dean/Director. Future contracts with the College will be contingent upon the Vice President for Academic Affairs Office having a completed academic personnel file by the sixth week of the first semester of employment.
At the Spring Semester Commencement, COTC recognizes an outstanding graduate of Business Technologies with the C. Allen Milliken Award. The Faculty Council Honors and Awards Committee receives the nominations and decide who will receive the individual award. The criteria follows.
C. Allen Milliken Award
Nominees for the award must exemplify leadership, organization, initiative, and potential for community involvement so as to make a substantial contribution to the quality of life in our community. A grade point average of 3.25 and Licking County residency are requirements.
Policy for Selecting the Recipient of the Milliken Award
Per the Faculty Council Meeting it was agreed that the following will be the policy for selecting the recipients of the Milliken Award:
C. Allen Milliken Prize (Business):
The Honors and Awards committee will request from the Academic Dean’s office at the beginning of Spring semester names of all the Academic Year’s graduates in the Business, Accounting and Information Technology areas with a minimum GPA of 3.25. The Honors and Awards Committee will submit the list of potential candidates to the Business faculty (Business Management, Accounting, Information Technology) along with the nomination forms with a deadline for the nomination to be returned to the Honors and Awards Committee. Nominees must have a 3.5 GPA in their technical courses (either to be checked by the honors and awards committee or by the faculty making the nomination). Nominees are contacted by the Honors and Awards committee to respond to three questions:
- How do you demonstrate leadership?
- What examples can you give of initiative, persistence, and/or organizational skills?
- How do you see yourself involved with the central Ohio community in the future?
The Honors and Awards committee will choose the recipient based on GPA, Faculty Nomination Form, and the Student Responses. The Honors and Awards committee will submit the name of the recipient by at least mid-March (earlier if possible) to the Academic Dean/Director’s office.
UF/COTC Faculty Union
The Central Ohio Technical College Board of Trustees recognizes the United Faculty/Central Ohio Technical College (UF/COTC), AFT/OFT, as the sole and the exclusive bargaining agent for all full-time faculty of the Central Ohio Technical College.
All full-time faculty are covered by the Agreement between the Central Ohio Technical College and the United Faculty/Central Ohio Technical College, AFT/OFT. Full-time faculty, who choose to be a member of the union, have voting rights within the union and have union dues deducted from their earnings. Full-time faculty, who do not choose to be a member of the union, do not have voting rights, but do have a fair share fee deducted from their earnings. The dues and fair share fees support the collective bargaining services that are rendered by the union.
The UF/COTC meets from 3:00 PM – 5:00 PM on the 3rd Monday of each month except during the summer session.