This provides step-by-step instructions for a student to secure a student employment position and for a supervisor to complete the hiring process. The instructions also contain links to forms needed to complete the process from start to finish.
These steps apply to the positions in Area 1 of Current Job Openings
Student
Step 1
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Apply for a Position
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- Review current job openings on Area 1 Student Employment website.
- Complete application and submit electronic form.
- Application will be forwarded to supervisor(s) for consideration.
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Step 2
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Secure a Position |
- Promptly respond to any contact from supervisor.
- Follow-up with supervisor(s) concerning application if needed.
- Interview, ask questions and be clear about supervisor’s expectations.
- Accept or decline job offer, whichever is applicable.
- Repeat step 1, if needed.
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Step 3
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Complete “On Boarding” Process |
- Supervisor will instruct you regarding the COTC Student Employee COTC New Hire Packet.
- Follow ALL of the instructions in the packet.
- Follow “welcome” instructions sent to your school email.
- Discuss start date with supervisor.
- Refer to the Employee Handbook for program specifics.
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Supervisor
Step 1
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Create a Position |
- Request a template from coordinator.
- Complete template, send to coordinator for a job# and pay rate.
- Request description to be posted (if needed).
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Step 2
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Select a Student |
- Review applications as they are received via interoffice mail.
- Conduct interviews.
- Contact all applicants regarding their application status.
- Request job posting to be removed from website (if applicable).
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Step 3
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Initiate “On-Boarding” Process |
- Complete the COTC Intent to Hire form and instruct the new hire regarding the COTC New Hire Packet. This will:
- Start the background check and work permit processes (if applicable).
- Cause student’s current eligibility status to be verified.
- Generate a Payroll Authorization (if a background check and/or work permit are not required).
- Create your file for new hire paperwork/information.
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Step 4
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Complete “On-Boarding” Process |
- Complete supervisor section of Payroll Authorization.
- Re-enforce/support the student in completing their on-boarding steps.
- When the on boarding process is complete the student will receive a “welcome” email (supervisor will be cc’d) with instructions on direct deposit, W-4, how to access etimecard, etc. (step 3 – student).
- Refer to the Supervisor Handbook for program specifics.
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The Hiring Process for positions in Area 2 of the Current Job Openings are unique for each position. Please refer to individual postings for more information.
TIP: It never hurts to check in with individual supervisors to show interest in their posted position. It gives the supervisor an opportunity to meet the applicant, and put a face with a name.
Have questions? Email Student Financial Services.