Frequently Asked Questions

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What is the cost of tuition – how is tuition calculated?

Review the COTC tuition cost breakdown, which outlines the fee per credit hour based upon residency. 

Academic Plans of Study show how many classes and credit hours a student must take to complete a certificate or degree. Find the Plan of Study for the program you are interested in to help calculate tuition based on the total number of credit hours needed to complete a certificate or degree. 

What are ways I can pay my tuition?

Students who qualify can use Financial Aid –  Students with finalized financial aid will start to see their aid post to their accounts 10 days prior to the start of the semester.  Please view your account at my.cotc.edu – COTCconnect – My Student Financial Accounts – View Accounts and Make Payments.  All pending financial aid will be viewable here. If you do not see your financial aid, please contact our office to determine why your aid is not pending.   If your aid is not enough to cover your balance, you will need to make a payment out of pocket by the published due date. 

Students can pay out of pocket either in full or by making payments.

  • Students can pay tuition in full:

    • Online at my.cotc by e-check, VISA, Mastercard, American Express or Discover. 
    • Checks can be mailed to Student Financial Services, 1179 University Drive, Newark OH 43055. Check can also be dropped off at the Newark Campus, there is a dropbox located outside of Student Financial Services in Hopewell Hall. Please be sure to include your name and ID on any check payments.
  • Students can use the COTC Tuition Payment Plan –  COTC offers a payment plan that will break your spring semester into four installments over the course of the term.  Once the form is submitted electronically and the first installment, plus the $27 service charge is paid, the student will be in a paid status for the semester. The payment can be paid on my.cotc by e-check, VISA, Mastercard, American Express or Discover.  Reminder emails will be sent a week before each subsequent installment is due.

    Payment Plan Form

Students can use external funding to pay tuition - External funding sources can be employer-funded assistance, third party or other agency assistance. 

The deadline for submission of employer, third party, or agency sponsorship is the first Friday of classes each semester. Late submission will be reviewed on a case-by-case basis and does not guarantee acceptance or processing of payment.

COTC does not accept employer, third party or agency sponsorship that is grade dependent in order for payment to be issued.  COTC recommends submitting requests for College Savings, 529 or Ohio Tuition Trust payments 4-6 weeks before the start of the semester. Please include student name and COTC ID# on checks and mail to Student Financial Services Office, 1179 University Drive, Newark, OH 43055.

Students who qualify can use veteran benefits – COTC works with students receiving a variety of veteran’s benefits including VR&E, GI Bill, Ohio National Guard Scholarship, Federal Tuition Assistance & Military Spouse Career Advancements Accounts (MyCAA).  Please visit our Veteran’s Educational Benefits page for additional information about all of the benefits available and what your next steps should be.

Students can enter into a consortium agreement – Many students take COTC classes while enrolled at another college, either to fulfill prerequisites or to earn their degree more quickly.  Students participating in these courses at COTC may be able to receive various types of aid from their home institutions by initiating a Consortium Agreement between the two institutions. If you believe that this agreement may pertain to you, please contact Lisa Gangwer at gangwer.10@mail.cotc.edu or 740.366.9223.

What happens if I change my schedule or drop a class?

We understand that life happens and sometimes you may need to drop a class or withdrawal from the semester.  Please consult with Student Financial Services anytime one of these changes is made. There are established refund schedules for all courses and depending on when you withdraw will determine if there are a tuition refund and a financial aid adjustment. 

For most full-semester courses, students have the first 14 days of the semester to drop or withdraw and receive a 100% tuition refund. After the 14th day, the student will be responsible to pay for the course(s). First and second term courses can be dropped up to the 4th day of the course and receive a 100% refund.  Flexibly scheduled courses and some other courses that have attendance requirements may have a specialized refund date. View the schedule for spring semester courses.

Please review the academic calendar to determine when a class can be dropped for a full tuition refund.  Flex and term courses have specific dates determined each semester so please contact us with specific questions.

Once you pass the 100% refund period for a course, you will be responsible for the entire cost of that class.  If you received financial aid for those classes, your aid could be reversed and you would be responsible to pay back any excess financial aid you received that you did not earn by dropping your classes.

If I qualify for a refund, when and how do I get it?

Excess financial aid or a refund is disbursed during the fifth week of the semester once attendance has been reported.  The excess financial aid refunding process will begin after aid is disbursed.  You will be notified by email to your COTC email account if a refund has been processed.

We strongly encourage all students to sign up for direct deposit to receive their refunds in the quickest way possible.  To enter your direct deposit information:

  • Login to my.cotc
  • Click Students in COTCconnect
  • Click My Student Financial Accounts
  • Click Direct Deposit Information – Non-Payroll. 
  • Complete and submit the form

Students will be sent a notification from Student Financial Services once any refund has been processed.

What happens if my account is past due?

Throughout the semester and at the end of every semester, we review accounts that are past due and add financial holds. Students cannot register for classes when they have a financial hold.

Once a student is no longer enrolled, accounts will be added to past due accounts receivable.  Students will receive a series of letters and emails notifying them of an outstanding balance and encouraging them to set up an internal payment plan with the end goal of paying off any balance within twenty-four months.

If students fail to communicate or do not make sufficient payments, they may be placed with the Ohio Attorney General’s Office (OAG), as they act as the institution’s collection agency. The OAG assesses collection costs and there may also be additional collection charges assessed. The OAG also has the ability to pull student’s Ohio State refund taxes or lottery winners to offset debts owed to the institution. 

If you have questions about a past due account, please contact Teresa McGinnis at 740.366.9524.