Reporting Responsibilities for Employees

Reporting Responsibilities for Employees

All Employees​

All college employees, except those exempted by legal privilege of confidentiality or expressly identified as a confidential reporter, are required to promptly report any incidents of sexual assault.  Any employee who becomes aware of information that would lead a reasonable person to believe that sexual assault may have occurred involving anyone covered by the college's Harassment policy must report such information immediately.   

Supervisory Employees

Additionally, if you supervise employees, contractors, agents or students; teach or advise students; or have management authority related to a COTC-sponsored program or activity, you have an additional obligation to report incidents of sexual harassment as well as sexual assault.  You must report the incident within five working days of becoming aware of such information. 

To report allegations of student sexual misconduct, contact the students' Title IX Coordinator by calling (740) 364-9578 or emailing hmason@cotc.edu.   

To report allegations of employee sexual misconduct, contact the employees' Title IX Coordinator in the Office of Human Resources by calling (740) 366-9407, filing a Discrimination and Harassment Complaint form; or emailing Parrill.9@osu.edu. 

 It can be difficult to tell a student that you need to report the concern she or he has raised so we offer the following tips:

  • Tell the student you need to report the concern.
    • As soon as you are aware that the student may have a sex discrimination concern let her/him know your reporting obligation so that s/he can determine what information s/he would like to disclose.
    • If the student is reporting an incident of violence (sexual assault, relationship violence) let the student know you will be obligated to report the names of the alleged perpetrator(s) and student(s) affected, as well as relevant facts (date, time, location).
    • Let the student know that s/he may request that her/his confidentiality be maintained and the College will consider her/his request.
    • Let the student know that there are on-campus confidential reporting options.
  • Listen to the concern carefully and empathetically without judgment.
  • Try not to make comments about the specific people or situations involved in the concern.
  • Try to gather information from the student that will be helpful in assessing the concern without forming an opinion about the viability of the complaint.
  • Let the student know multiple complaint and support options are available and provide her/him with a copy of the Title IX brochure available here or from the Office of Student Life or the Title IX website.

What if the student asks that you maintain confidentiality after s/he has already shared information with you?

  • Tell the student you are unable to and must report the concern.
  • Let the student know that even when you repo​rt a concern s/he remains in control of whether or not they want to file a complaint, utilize support/assistance options, etc.

Remember that most interim/immediate measures, such as no-contact orders, housing and academic changes, are coordinated by the Director of Student Life. It is important that you promptly report concerns.​