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Ways to Pay

COTC AU20 Tuition Payment Information:

Autumn 2020 Tuition & Fees are due by:  August 18, 2020 or the day of registration.

Your tuition account needs to be in a paid status to avoid late fees and/or the drop for non-payment/deregistration fees.  Pay online via COTCconnect!  Paid status can be achieved by:

Payment in Full
Using the COTC Tuition Payment Plan

COTC’s plan breaks your tuition into four installments over the autumn semester.  The payment plan form is available from the my.cotc.edu portal under College Finances – Paying for College.  Please print, completely fill out, sign, and return the form to Fees & Deposits along with 1/4 of your tuition plus the $27 service fee by the tuition due date.  Payment can be made online via COTCconnect and the form can either be faxed or scanned/emailed back to Fees & Deposits.

External Funding

Turning in an employer/agency sponsorship authorization/fee waiver/Ohio Tuition Trust or 529 payment request copy

Self-Identifying as a VA/GI Bill student

(contact the Office of Financial Aid)

Self-Identifying as a Consortium Fin Aid student

(contact the Office of Financial Aid)

Finalized Financial Aid

Please note that students with finalized financial aid will start seeing their grants and scholarships post to pay their tuition & fees balance on August 15, which is also the first day for book charges.  If your posted financial aid is not enough to cover your tuition and fees balance, you will need to pay your tuition and fees out of pocket.

COTC is on a deferred excess aid model; excess aid will not post to student accounts until the fifth week of the semester.  The last day to sign up or change direct deposit information for initial excess aid refunds is September 10.  Students not signed up for direct deposit will have any excess aid mailed as a paper check to their address on record.  Students wanting student loans must, in addition to completing the FAFSA and verification process (if applicable): complete a Master Promissory note and entrance counseling (studentloans.gov) AND separately accept the desired loan amount(s) on COTCconnect​.

Financial aid students must have eligibility and their financial aid finalized (completed) in order to be in a paid status.  Students not meeting these criteria need to pay in full or use the payment plan to get their tuition account in a paid status while they are still working on finalizing their financial aid.

Financial aid awards are based in part upon enrolled hours and satisfactory academic progress – you must attend your classes and maintain a passing academic average to keep your financial aid award eligibility.  Financial aid is earned based upon your successful academic participation – non-attendance (unofficial withdrawal), course drops, taking courses that are not on your plan of study, poor grades, and/or withdrawal from the College can severely impact your financial aid eligibility, create significant balances due on your student billing account, and prevent you from completing your educational goals.

Managing Your Refund

If it is necessary to change your schedule or drop classes, it is important to understand the .  Once you pass the 100% refund period for a course, you will be responsible for the entire cost of that class.  If you received financial aid for those classes, your aid could be reversed and you would be responsible to pay back any excess financial aid you received that you did not earn by dropping your classes.

If you are enrolled in classes that are scheduled aside from the basic term schedule, please be aware of their individual refund schedule.  These classes are referred to as Flex Courses and the refund schedule is found here:  .  Please make sure you are aware of the individual course refund pattern in the event you need to make a schedule change.​​

AU20 Excess Financial Aid Refund Schedule

Excess Aid at COTC is deferred until the 5th week of the semester. The excess financial aid refunding process will begin after aid is disbursed.  You will be notified by email to your COTC email account if a refund has been processed.

Sign up for direct deposit on COTCconnect under “My Student Financial Accounts” no later than September 10. Students not on direct deposit will be mailed paper checks and need to ensure the address reflected on their profile is correct and update it online if needed.

Contact Us!

Questions? Read our Fact Sheet ​ or contact Fees & Deposits!

Hours: 

Monday – Thursday: 8:00 a.m. – 5:00 p.m.
Friday: 9:00 a.m. - 5:00 p.m.

*Our office will be closed 7/31 from 8:00AM-1:00PM for staff training.

Email: feesanddeposits@mail.cotc.edu
Phone: 740.366.9232 or 1.800.9-NEWARK or 614.292.4094
Fax: 740.364.9532

COTC Fees & Deposits
Hopewell Hall 136
1179 University Drive
Newark, Ohio 43055

*Unpaid financial obligations will result in a student’s account being sent to a collections agency to include associated late and collection cost expenses charges, for which the student will be liable.​​​​

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Frequently Asked Questions

Question 1

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Question 2

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Question 3

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Question 4

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Information Meetings

The Gateway is committed to providing virtual program information meetings to prospective and current students. Please click on the RSVP link below to sign up for a program information meeting offered via Zoom. One day prior to the meeting, you will receive an email with information on how to join the meeting virtually. Please contact The Gateway with any questions.

RSVP Nursing Button

RSVP Surgical Tech Meeting

RSVP Rad Tech & DMS Meeting

RSVP EMT Basic Meeting (Coshocton only) button

RSVP Fire/EMS Meeting

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Financial Aid Information

​Important information concerning the Office of Financial Aid’s policies and procedures for which each financial aid recipient is responsible to know is listed below. View and/or print the information for your reference. 

Notification

All applicants are assigned a free COTC email account once the application for admissions and application fee are received and processed. The Office of Financial Aid will adhere to the campus policy of using email as the primary form of communication with all enrolled COTC students. Important financial aid information such as requested documents, award packages, Satisfactory Academic Progress, Return of Title IV funds, budget adjustments, loan information and scholarship opportunities will be sent to the students’ email account. It is the responsibility of the students to check and read their email on a frequent and consistent basis for important, time-sensitive messages from the college. The students will be held responsible for the information provided via email. Infrequent checking and full inboxes are not excuses for missing official college communications.  (The official COTC email policy is available in the Academic Policies.) 

The Office of Financial Aid will only correspond to a the school-issued email account.  If a message is received from another source (e.g., yahoo, hotmail, gmail, etc.), a response will be sent to the COTC email account as well as a response to the non-COTC account stating: “For confidentiality reasons, a response to your email will be sent to your COTC issued email account only.”  Exceptions: non-admitted students or parent seeking general information or non-specific student information. If the parent is asking for specific information, a response will be sent to the student’s COTC email account and the student is responsible for obtaining the information.

​COTC students must complete a Confidential Information Release Form in order for the Office of Financial Aid to release financial aid information via the telephone. If another person or agency is to have access to the student’s financial aid data, they must be included on the Confidential Information Release Form and know the secret code word. To update the persons listed on the form, a new release statement must be completed and submitted in person to the Gateway. Picture ID is required for service at the front desk of the Office of Financial Aid as well as in the advisors’ offices.

Disbursements, Refunds and Bookstore charges

Disbursements

Financial aid funds must first be used to pay tuition and fees and then any other educational expenses. Before the start of each semester, Fees & Deposits will send an email to each enrolled student directing them to “View Account and Make Payments” on COTCconnect > My Student Financial Accounts. All fees, including penalties, must be paid according to the deadline indicated in the email. 

Beginning as early as ten days before the start of the semester, financial aid awards (grants and scholarships) for which all eligibility requirements have been met will appear as credits on the student accounts up to the cost of tuition, fees and books. Contact the Office of Financial Aid if financial aid does not appear on your student account ten days before the start of the semester.

Fees are due by the fee payment deadline and taking care of the balance due is the student’s responsibility. “Not receiving a bill” is not an excuse for not paying your charges. Students may be dropped from classes if fees are not paid either by financial aid or personal payment by the stated fee payment deadline. Once dropped from classes, the student will be required to pay a late registration fee and a late payment fee in order to re-register. Depending on availability, he may not be able to re-enroll in the sections previously scheduled.

Enrollment and eligibility are monitored on an ongoing basis throughout the semester. Aid that was initially credited to the student’s account for which the student ceases to be eligible may be returned and the student will be required to repay it. Students must attend classes to maintain eligibility for aid.  Students not attending courses for which they registered must withdraw from the courses online or at any Gateway location. Aid will not be disbursed or will be reversed if a student is not attending classes. If the Office of Financial Aid is notified after disbursement that a student has not attended, aid will be adjusted which could create a balance due to COTC. If a student withdraws from all classes after the disbursement of a Federal Direct Loan, the funds may be reduced according to the Return of Title IV Funds calculation. If a student drops below six hours prior to the disbursement of a Federal Direct Loan, Federal Direct PLUS loan, NEALP and certain private alternative loans, the loan funds will not be disbursed to the student account.

Occasionally, due to changes in eligibility and other factors, funds are inadvertently disbursed in error. Should you receive financial aid funds to which you are not entitled, it is your responsibility to contact the Office of Financial Aid prior to utilizing the funds. Failure to do this may result in repayment of the incorrect award.  

Refunds

Financial aid funds are managed efficiently for the students who are attending their classes and earning their aid.  Any financial aid that the students are eligible for that exceed the cost of tuition, fees and books will post to the students’ account around the fifth week of the semester pending confirmation of attendance. Refunds should be available within 14 days of the posting. Students will receive an email notice from Fees & Deposits once the refund has been processed. Refunds are NOT processed through the Office of Financial Aid. 

Refunds can be issued in two different ways:

Direct Deposit into a personal checking or savings account. (This option is strongly encouraged.) Contact Fees & Deposits for more information.

Institutional check will be mailed

Because financial aid refunds will not be available to students until after the fifth week of each semester, students are highly encouraged to budget their excess aid funds wisely. Prior semester balances cannot be paid by current or subsequent semester financial aid. The balance must be paid or future enrollment will be cancelled. For example, a student that owes a balance from summer semester cannot use his autumn semester refund to pay summer’s balance. The balance from summer must be paid or the student will be deregistered from autumn semester classes.

Books

If a student has completed all required financial aid steps and has pending excess aid (tuition/fees are covered and there is a financial aid refund expected), the student will be able to purchase books and supplies from the Newark Campus Official Bookstore on credit against his pending aid no earlier than 10 days prior to the start of the semester. Students are limited to the lessor of $1,500 or the amount of their pending excess financial aid funds. A student must provide his COTC ID with the correct seven digit ID number to purchase books using his pending excess aid. Students may purchase more than the amount available; however, they must pay the difference at the time of purchase using cash, check or credit card. If a student chooses to purchase books from a source other than the Newark Campus bookstore, the student must use another payment method until his refund is available.​  Click here for additional information.

Dropping, Withdrawing and Non-attendance

Satisfactory Academic Progress (SAP)

Student Rights and Responsibilities

Have questions? Email Student Financial Services

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Financial Aid Forms

After receiving notification from Student Financial Services of the required documents, submit the forms as soon as possible to prevent the delay of processing your financial aid package. It may take up to six weeks to process your file once the documents have been received. You will receive notification of your financial aid package via email once your file is complete. 

Make sure your name, COTC student ID number, signature and date are on each for​m submitted. Complete and submit the requested forms to: 

The Office of Financial Aid
Central Ohio Technical College
1179 University Dr.
Newark, OH 43055
FAX: 740.364.9533 
NWK-studentfinancialservices@mail.cotc.edu

**ALL documents and forms submitted to the Student Financial Services become the property of Central Ohio Technical College and cannot be copied or returned to the student, spouse, and/or parent (i.e. tax transcripts, verification worksheets, W2s, etc.)​

Verification Forms

Bankruptcy Resolution
Child Support Paid Verification
Clarification of Degree Seeking Status
Date/State of Legal Residence Form
Default Resolution
Documentation of Citizenship or Eligible Non-Citizen Status
Educational Savings Plan Verification Form
Emancipated Minor or In Legal Guardianship Documentation
Excess of Loan(s) Resolution
High School Completion Status Form
Identity/Statement of Educational Purpose Form
Orphan, Dependent/Ward of Court, or In Foster Care Document
Overpayment Resolution
Parent Asset Verification Form
Parent Refusal to Complete the FAFSA
Parent Verification Worksheet
Permanent Disability Form
Question 23 Worksheet
Selective Service Resolution
SNAP Verification Form
Student Asset Verification Form
Student Social Security Number Confirmation
Student Statement of Support
Student Verification Worksheet
Tax Extension Form
Unaccompanied Youth or Homeless Documentation
Untaxed Income Verification
Verification of Living Resources
Verification of Parent Household
Verification of Parent Marital Status
Verification of Student Household
Verification of Student Marital Status

Appeal Forms

Dependency Status Appeal
Graduated/Second Program Petition
Income Appeal for Dependent Students
Income Appeal for Independent Students
Satisfactory Academic Progress (SAP) Petition
Unusual Enrollment History Petition

Miscellaneous Forms

Aid Cancellation/Reduction Form
Confidential Information Release
Federal Work Study Change Request Form
McConnell Emergency Grant Application
Tuition Payment Form Agreement

​​Have questions? Email Student Financial Services.