Confidentiality

Confidentiality

​​​​​As a public institution, the college cannot promise complete confidentiality. Each situation is resolved as discreetly as possible, maintaining confidentiality to the extent allowed under state and federal laws. Complaints about faculty and staff may be subject to public records requests. In addition, there may be situations that mandate reporting, such as child or elder abuse.

Complaints against students are protected under federal law, the Family Educational Rights and Privacy Act. Information can only be shared within the college if there is a "legitimate educational need". In order for information to be shared outside of the college, a survivor would need to give explicit permission that information would need to be subpoenaed or one of the other exceptions occurred. If a survivor or co-survivor has any questions about what will happen if they share information with any College employee, it is important to ask.

 

Central Ohio Technical College is obligated to follow up on all allegations. There are times when a one-on-one conversation between a college official and the alleged harasser can resolve the situation without revealing the complainant's identity. If this doesn't work or if the situation is not appropriate for this kind of resolution, then it may be necessary to reveal the complainant's identity to conduct an investigation.

Medical services provide confidentiality to patients. In general, a medical/health professional is required to keep a patient's information confidential. That is, no information can be shared without explicit permission from the survivor unless it is subpoenaed due to a court case. Please note, however, that if someone presents a danger to themselves or others, medical/health professionals may break confidentiality to ensure safety.

An individual who wishes to strictly protect the confidentiality of information is encouraged to utilize the following non-emergency confidential reporting options:

  • Counseling Services (on-campus confidential reporting and counseling options)

Warner Student Center and Library – Room 226​

wirt.9@osu.edu OR sharris2@cotc.edu | (740) 364-9578​​

  • SARNCO, Sexual Assault Response Network of Central Ohio (614) 267-7020
  • Family Health Services/Licking County Rape Crisis Center (800) 688-3266

Without the identity of one or more of the individuals involved, and limited or no ability to gather additional information, the college's ability to investigate and respond to matters may be limited.  Please know that assistance options, including medical care, remain available even if a student chooses to share limited information.

You may call the Office of Student Life (740-364-9578) or the Office of Human Resources (740-366-9407) if you have any questions related to the confidentiality of information or have concerns about accessing college support services.