Verification

Verification

Students who apply for Federal Financial Aid may be selected for a  process called verification and must submit documents to confirm the information reported on the FAFSA is accurate.  They should respond quickly to any request for information from the Office of Financial Aid and be certain that their name and COTC seven digit ID number is clearly printed on all documents. Students will be sent an email requesting documents and directing them to download, complete and submit the required forms to the Office of Financial Aid.  (If a student does not have an email address on file, a paper letter will be mailed listing the required documents.)

A student and/or parent may be asked to submit tax information which can be provided by an IRS Tax Transcript or the student and/or parent may be able to use the IRS Data Retrieval Tool to electronically retrieve his tax information via FAFSA on the Web (FOTW).  As long as the retrieval is successful and the information is not changed, the student and/or parent may not need to request a tax transcript. In limited circumstances, the taxpayer may not be able to retrieve his IRS information and will have to request a tax return transcript. The taxpayer may print a "Tax Return Transcript" by going to www.irs.gov. If a copy cannot be printed, the taxpayer can request a Tax Return Transcript to be mailed at www.irs.gov or by calling (800) 908-9946. 

If an individual filed an amended IRS income tax return, he must provide both of the following:

  • A signed copy of the original IRS income tax return that was filed with the IRS or a IRS Tax Return Transcript for the tax year, and
  • A signed copy of the IRS Form 1040X, "Amended U.S. Individual Income Tax Return," that was filed with the IRS.

If an individual is required to file an IRS income tax return and has been granted a filing extension by the IRS, he must provide the following documents:

  • A copy of the IRS Form 4868, "Application for Automatic Extension of Time to File U.S. Individual Income Tax Return."
  • A copy of the IRS's approval of an extension beyond the automatic six-month extension if the individual requested an additional extension of the filing time for the tax year; and
  • A copy of the IRS Form W-2 for each source of employment income received for tax year and, if self-employed, a signed statement certifying the amount of the individual's Adjusted Gross Income (AGI) and the U.S. income tax paid for the tax year.

A victim of IRS identity theft who is not able to obtain an IRS Tax Return Transcript or use the IRS DRT, must:

  • Contact the IRS at 1.800.908.4490. 
  • Upon authentication of the tax filer's identity, the IRS will provide, by U.S. Postal Service, a printout of the tax filer's IRS income tax return information called a Tax Return Data Base View.

 

An individual who filed or will file an income tax return with Puerto Rico, another U.S. territory (e.g., Guam, American Samoa, the U.S. Virgin Islands, the Northern Marianas Islands), or with a foreign country, must

  • Provide a signed copy of the income tax return(s). 

 

Verification Deadlines

COTC's Verification Priority Processing Date for Spring 2018 is December 15, 2017 to ensure aid is processed in time for fee payment deadlines. In order to receive aid for 2017-2018, verification materials must be received by September 22, 2018 or 120 days after the last day of the student's enrollment, whichever is earlier. A student who does not submit verification by this Federal deadline will not be eligible for federal financial aid. 


To be considered for campus based funds, such as Federal Work Study, Federal SEOG, and scholarships, students must complete the FAFSA by the priority processing date of February 1st and submit all verification materials by April 15.  Failure to meet these priority processing dates will result in a loss of campus based aid even if otherwise eligible for it.  Awards are offered until funds are exhausted.  Awards are made on a non-discriminatory basis and can only be withheld if a student does not meet stated policies and deadlines.

Financial aid is awarded on an annual basis and for use only at COTC. Students are expected to file a new FAFSA each year which is available beginning October 1.  Awards will be based on the prior-prior years' tax information.  For example, the 2017-2018 FAFSA is based upon 2015 tax information.  If you have had a change in circumstances/finances, contact the Office of Financial Aid. 

All documents submit­ted to the Office of Financial Aid become the property of COTC and cannot be returned or transmitted to another institution.